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On-Campus Living

Housing & COVID-19

Last Updated: April 3rd at 4:00 pm

Scroll down to read detailed information about 1. Students Remaining on Campus 2. CANCELED May 1-8 Move Out (undergraduate & graduate students), 3. May 21-24 Move Out (law students only) 4. California stay-at-home directive, 5. University Housing Closure

Shelter-in-place: Students remaining on campus are required to shelter-in-place until after the California stay-at-home order has been lifted (no current anticipated end date).  The order restricts all travel except for activities essential for health and safety, including to get food, to get a prescription, to see a doctor, or engaging in outdoor activity that does not involve close contact with other people. No social gatherings are allowed during this time. You are advised to stay 6 feet or more away from others. Scientific evidence shows social distancing is one of the most effective approaches to slow the transmission of COVID-19.

For more information, visit the California Coronavirus (COVID-19) Response website.

Consolidation: In an effort to promote social distancing and to ensure the safety and welfare of resident students, some students will be relocated to a different room. Residents will move into single spaces with access to a restroom that is shared by no more than two students. Housing custodians have implemented antiviral deep cleaning procedures in all rooms being used for consolidation in addition to standard cleaning practices used to prepare spaces for occupancy. The Santa Clara County shelter-in-place directive allows for essential businesses, including educational institutions, to allow students to move residences as an essential activity if the move is necessitated by safety. Your consolidation has been determined to meet this need due to limited staffing and occupancy in your current residence. The Housing Office will communicate directly to students beginning April 6th to confirm the location and logistics of your individual room change assignment. 

Dining: Students remaining on campus will be able to purchase a grab & go meal using their dining points at Mission Bakery in Benson Memorial Center from 8:00 AM - 6:00 PM daily until further notice. 

Lockouts/Lost Cards: If you are locked out or lost your ACCESS card/mobile credential, contact Campus Safety Services at 408-554-4441 for assistance. 

Mailing Services: All student mail & packages will be available for pick up at Mailing Services located in the Facilities/University Support Services Building (Building #604), from 10:00 AM - 12:00 PM Monday - Friday.

Policy Violations: During the current shelter-in-place directive, anyone found responsible for a policy violation will be fined an additional $500 as well as regular conduct fines. Students found to have guests will be fined an additional $100 per guest/per day. In addition, housing contracts may be canceled. The Housing office reserves the right to overturn exception requests if students are found to be violating any policy. These fines and contract cancellation are not able to be appealed.

As Santa Clara University continues to monitor the spread of the coronavirus, we encourage resident students to stay informed by regularly checking your SCU email, reading the FAQs, and visiting the COVID-19 website for the latest, most updated information.

The expanded County Shelter-in-Place Order took effect on March 31.  The overarching goals of the more restrictive order are twofold:  “To lower the number of people who become ill and to save lives by slowing the spread of the virus to ensure we have enough room in our hospitals for people who develop severe illness.” The measure requires us to stay at home as much as possible.  

As a result of the Order, the previously announced dates of May 1-8 for students to return to campus to retrieve belongings has been canceled.  New dates will be announced pending guidance from Santa Clara County and the State of California.

As law students take classes based on semesters, not the University quarter system, students who are unable to move off campus by March 28 will have an opportunity to gain access to retrieve belongings from May 21 - 24 (subject to change pending guidance from Santa Clara County and the State of California).

All law students (except those with approved exceptions to stay on campus and those who have submitted check out agreements) will be contacted by Housing after March 28 with additional information regarding this check out process. Check out appointments will adhere to social distancing guidelines. 

All students who are able to travel to campus during this time are required to do so. Additional opportunities will be made available for students who are unable to return to campus due to travel restrictions. This will be evaluated on a case-by-case basis.

On Thursday, March 19, Governor Newsom issued a statewide order requiring all California residents to stay-at-home. Based on the more restrictive nature of Governor Newsom’s order, the University has updated previously communicated information regarding access to residence halls, graduate and law residences, and neighborhood units:  

The University continues to implement plans for a reduction in occupancy of our residence halls to support efforts to minimize the spread of the COVID-19 virus, as recommended by CDC and the County Public Health Department.  

Deadline Change: Students needing to return to their residence to retrieve critical belongings should plan to do so before 5PM, Monday, March 23. Students may not return to campus after 5PM, Monday, March 23 to retrieve belongings. Residence hall rooms will remain locked and secure, accessible only by Campus Safety Services and Housing Operations until the student has moved their belongings.  Students are not charged for keeping their belongings in their room as they wait to retrieve items during this period. Students who are unable to return to campus to retrieve their belongings by March 23 will have an opportunity to gain access to retrieve belongings in May (please see “May move out” for more information)

Exceptions: Students still living on campus, except those with approved exceptions to stay on campus, are required to vacate their assigned space no later than March 28. These students are encouraged to move out as soon as possible.  

Students facing extraordinary circumstances that will require them to remain in on-campus housing must request an exception to live on campus no later than March 20. 

  • This exception is only available for students who need to reside on campus for the entire Spring 2020 Quarter. 
  • The form is available on your housing portal via eCampus.
  • Look for a button titled “Exception Form” across the top of the Housing landing page. 
  • All exception requests will be reviewed within 24 hours. 
  • Depending on demand, space utilization, health/safety and staff coverage responsibilities, residents approved to remain on campus - including graduate/law and neighborhood unit residents - may be consolidated to a different campus residence hall after the shelter-in-place order has been lifted by the County of Santa Clara.

ALL RESIDENCE HALLS, GRADUATE/LAW RESIDENCES, AND NEIGHBORHOOD UNITS CLOSE MARCH 28.

Students needing to return to access their belongings should plan to do so before 5PM, Monday, March 23. Students may not return to campus after 5PM, Monday, March 23 to retrieve belongings. Residence hall rooms will remain locked and secure, accessible only by Campus Safety Services and Housing Operations until the student has moved their belongings.  

Students still living on campus, except those with approved exceptions to stay on campus, are required to vacate their assigned space no later than March 28. These students are encouraged to move out as soon as possible. In an effort to adhere to social distancing guidelines, students are advised to coordinate move-out dates & times with current roommates in an attempt to avoid being in the space together. 

All students checking out of their spaces are required to do the following:

  • Remove all personal items. 
  • Dispose of all garbage in the appropriate trash or recycling areas outside of your building.
  • Remove all food items. Mico-Fridge rental units must be left plugged in.
  • Close and lock your windows, close your blinds, and turn off all lights. 
  • Turn off heater/AC/vents. Turn off all faucets.
  • Complete the electronic check out agreement

Students facing extraordinary circumstances that will require them to remain in on-campus housing must request an exception to live on campus no later than March 20. 

  • This exception is only available for students who need to reside on campus for the entire Spring 2020 Quarter. 
  • The form is available on your housing portal via eCampus.
  • Look for a button titled “Exception Form” across the top of the Housing landing page. 
  • All exception requests will be reviewed within 24 hours. 
  • Depending on demand, space utilization, health/safety and staff coverage responsibilities, residents approved to remain on campus - including graduate/law and neighborhood unit residents - may be consolidated to a different campus residence hall after the shelter-in-place order has been lifted by the County of Santa Clara.

Any student who has already moved out of their campus assignment, has removed all personal belongings, and has no intention to return this quarter should complete the electronic check out agreement

Cleaning Supplies: Cleaning supplies, vacuums, and moving carts will not be made available to minimize the opportunity for community spread to occur. 

Storage: Students looking to store their belongings should contact Bronco Storage.

Keys: Students with physical keys (University Square, Park Avenue) should leave their keys on their kitchen counter. 

Gate Clickers: Students with parking gate clickers (University Villas, St Clare) must return them to Campus Safety, located at the main parking garage. 

Disposing of large items: A dumpster will be made available at the Facilities/University Support Services Building (Building #604) for students disposing of large items. Please do not deposit large items in building trash enclosures. 

Non-perishable food donations: In these uncertain times, we want to be sure that all members of our Bronco family have sufficient food to stay healthy. Students will be able to donate any non-perishable food items at their residence hall service desk when they move out. 

Parking: We ask those coming to campus to assist with move-out, to obtain a free parking permit from the main entrance kiosk. The permit will allow for parking in any campus parking lot other than secured garages and parking lots.

Spring quarter room and board fees: For those who have already made spring room and board payments, the University will credit Spring Quarter room and board fees if the student is not approved to continue living on campus. Calculation and processing of these credits will happen in the next several weeks.

Behavioral expectations and fining structure: To continue to promote social distancing, no guests are allowed in the residence halls. Only residents of the building and SCU staff are permitted to enter the halls at this time. If found with guests, students will be charged $100 per guest/per night. We will provide a temporary exception for those who need assistance while they physically move out. 

Given the movement to online classes, the sheltering order, and our limited staff, policy violations will be taken very seriously. Those found responsible will now be charged $500 per incident, billed to their student account, in addition to regular conduct fines, and could face Housing Contract Cancellation for next year.

IN ORDER TO BEST ASSIST OUR COMMUNITY AS A WHOLE DURING THIS TIME, AND TO PROVIDE CLEAR, CONSISTENT, AND UP-TO-DATE INFORMATION, NO EXCEPTIONS ARE BEING MADE TO ANY POSTED INFORMATION. 






 

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Living on campus is a unique opportunity in which you'll live and learn among a diverse community of students. You’ll live in a community which will enhance your academic endeavors while at the same time helping you to foster life-long friendships all while receiving support that will go a long way towards your success as a student! Explore and find out more about On-Campus Living at Santa Clara University!

 

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